Create a HubSpot workflow, then go to the Out of Office Workflows app (under Integrated Apps)

There are 4 actions to choose from:

• Round Robin Assignment
• Read User Out of Office Status
• Add User Out of Office
• Clear User Out of Office

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Round Robin Assignment action

Here's an example workflow using this action:

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Here's the config:

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Use this 4-step process to set up:

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1. Select the team

Pick which HubSpot team(s) to pull users from.

2. Select users from the team

Choose individual users from that team to include in the rotation.

3. Choose a property to watch

Define how availability is checked:

• Use real-time signals like Is Available, Out of Office, or Working Hours.
• Only users who match your chosen availability condition will be considered.

4. Select fallback behavior

If no users match your condition, you control what happens:

• Return nothing
• Return a specific fallback user
• Fail the action

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Read/Add/Clear User Out of Office Status Actions

Here's an example workflow using the 3 actions:

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Read Action: select the user and the time you'd like to check that they're available:

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Add Action: sets a HubSpot user as out of office for a specified time period:

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Clear Action: clears the out of office status for a HubSpot user - either all or a specific date range

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